Audio Visual Services
If you need projectors, screens or access to locked AV equipment on campus, you’ll want to contact Audio Visual Services on campus. Please note that the student organization’s adviser must submit an email to reserve equipment but that student leaders can physically pick up and drop off the equipment. Organizations are responsible for returning equipment in the same, damage-free condition in which it was borrowed.
Wade Helm, Instructional Technology Specialist
Audio Visual Services, 237 Jobst Hall
In case you didn’t know, Student Activities has a portable sound system that you can borrow for events. This equipment works well for situations where you need some background music playing from an iPod or need a microphone/speaker to make announcements outdoors. Organizations are responsible for returning equipment in the same, damage-free condition in which it was borrowed.
Student Activities, Sisson 141
If your event has more extensive audio/visual needs (i.e. speakers, microphones, lighting, etc), you will want to contact our student-run Tech Crew to request their services. Tech Crew provides audio and lighting: it does not provide musical instruments, projectors & screens or stages. For liability and safety reasons, Tech Crew equipment cannot be rented separate from services.
If your event received SABRC funding, you are provided with whatever coverage you need to make your event successful: the accrued Tech Crew costs do not come out of your individual event’s budget. For a fee, Tech Crew’s services are also available for student organizations planning non-SABRC-funded events and campus departments.
For purposes of planning and scheduling, requests need to be submitted to Tech Crew at least 2 weeks prior to the date of the event. All estimates, regardless of submission date will have an equipment fee included in the total cost of services. The dollar amount of the equipment fee will be dependent on the submission date, determined as follows:
- Before 2 weeks of show: $25
- Within 2 weeks of show: $50
- Within a week of show: $75
When filling out the Tech Crew Request Form, please fill out all spaces where information is requested. Total costs of Tech Crew services are a sum of labor costs and the equipment fee. In order for Tech Crew to provide you an accurate estimate, they need realistic start times, end times and sound check times for your event. Additionally, they need to know the number of microphones and inputs for instruments needed. This information will help them determine the equipment the show needs, the number of employees needed to work your event, and the total length of services.
Once your event request has been given an estimate, it is regarded as confirmed until you state to Tech Crew that the need for services is cancelled.
If you have further questions or want to submit a Tech Crew Request Form, please contact one either Tech Crew member below.
Taylor Ackerman, email@example.com
Jake Guzan, firstname.lastname@example.org