Instructor Reserves Information

What Can I Place on Reserve?

The reserves collection includes library books and instructors' personal copies, past tests, answer keys, sample student papers and videos. Library reference materials, periodicals and books borrowed on interlibrary loan may not be placed on reserve.

How Do I Place an Item on Reserve?

  • Only faculty members may place materials on reserve.
  • Check the library catalog to see if the items you’d like are in our library collection. If so, fill out a Reserves Request Form. Email the completed form to the email address indicated on the form, or bring it to the Reserves Desk.
  • Bring or send personal materials to the Reserves Desk with a signed Reserves Request Form.
  • Contact your liaison librarian about purchasing items/books not owned by the library. Materials obtained from other libraries through interlibrary loan cannot be placed on reserve.
  • Please allow five (5) working days for the processing of materials.
  • Copies of the Reserves Request Form are also available at the Reserves Desk.

If you have any questions or need help, contact the Access Services Reserves Coordinator.

Copyright Information

Under the Copyright Act of 1978, the library does not make photocopies for reserves use; it does accept personal or departmental copies of books and articles for a maximum of one semester. These materials must bear a notice of permission granted (or applied for) in compliance with copyright legislation Title 17, U.S. Code. 

By signing the Reserves Request Form, the requestor accepts responsibility to comply with the copyright law. The following considerations apply:

  • Single photocopies may be made from a library-owned publication if the library’s copy is unavailable or in deteriorating condition.
  • Single photocopies may be made for the personal use of a faculty member.
  • Multiple copies must meet the test of BREVITY* and of SPONTANEITY.**
  • Copies of copyrighted material may not be used for more than a single term without special permission from the copyright owner.

Specifically PROHIBITED practices:

  • Copying to create, replace or substitute for anthologies, compilations or collective works
  • Copying of consumable materials like workbooks, exercises, standardized tests, etc.
  • Copying to substitute for the purchase of books, periodicals or publishers’ reprints
  • Copying directed by higher authority
  • Repeated copying of the same item for the same instructor from term to term

The library will stamp photocopies placed on reserves with the notice of copyright.


* Brevity: Articles not to exceed 2,500 words or portions of a monograph not to exceed 1,000 words or 10% of the work (whichever is less).

** Spontaneity: The decision to use a copyrighted work in such a way that there is no reasonable way a request for permission could be granted because of lack of time.

How Long Can Materials Stay on Reserve?

  • Items are kept on reserve for one semester only.
  • Personal materials are returned at the end of the semester; library-owned materials are sent back into the circulating collection.
  • You may return materials to Reserves for another semester with a new Reserves Request Form.