Bradley University uses standard press-printed letterhead and envelopes for all departments. The University logo and address is at the top center of the letterhead. You will be able to personalize with your name, title, department and phone number in your typewritten signature block.
This method saves cost as well as streamlines inventory management. If your department does not use much preprinted letterhead, feel free to use the Word letterhead template and print from your own device. We recommend buying good quality blank paper; any brand of a 24 lb. weight paper with a smooth finish will work. Here’s one item available from Staples.
Some small quantity Bradley-branded stationery items may be ordered through General Services, including:
blank notecard sets with the Bradley logo on the front (notecard and envelope)
arge return address labels
self-adhesive name tags
standard business envelopes
standard business window envelopes
To order these items, email Jayne Dant, General Services Supervisor, at firstname.lastname@example.org with the item name, quantity, delivery address and account number to bill.
A Bradley business card is to include University business information only. Name, title, college/department/office, street address, city, state, zip code and office telephone number need to be on all business cards. Additional information including cellular phone number, 800-number, fax number, or URL may be included if it has direct application to university business and it fits within the maximum number of lines of information allowed.
Graphical samples of the business card options are shown below.
To place a business card order, choose which style of layout you’d like, then send that choice and the pertinent information to your department ordering contact, who will place the order for you. Turnaround is typically one week and the cards will be delivered directly to your office.
All university letterhead follows a standard format featuring the Bradley University logo and campus contact information as the primary design element. A unit’s name, college (if applicable), campus address and primary telephone number are to be included in the typewritten signature block.
Other logos are not permitted on university stationery. They detract from a unified university image, increase visual clutter and take attention away from the message.
All letters should adhere to business letter-writing standards, including date, inside address, salutation, body, closing signature block. Images and clip art should not be added to letters.
Bulk-ordered stationery items will be press-printed on high quality white paper in two colors of ink: Bradley red and black. Graphical examples of the letterhead are shown below:
Printing your own letterhead from a digital template is permissible. To help ensure consistency across the University, only use the Word document letterhead template provided here. The first page header and margins have been set; you just need to start typing.
We recommend buying good quality blank paper; any brand of a 24 lb. weight paper with a smooth finish will work. Here’s one item available from Staples.
No other business cards, letterhead or envelope designs may be used for official university business or communications unless approved by the Office of Marketing and Communications.
The return address is positioned in the upper left corner of the mailing panel of the envelope. As envelopes are difficult to print from desktop printers, we suggest your department joins the yearly bulk order in June for your envelope needs. The University has the following sizes of envelopes available in the bulk order:
#10 regular business envelope
#10 window envelope
6.5” x 9.5” long-edge opening envelope
9” x 12” long-edge opening envelope
10” x 13” peel and seal long-edge opening envelope
If you regularly order large amounts of any other type of envelope, let us know through our project request system to be included in the bulk order.
To maintain low costs, the university places a bulk order every June.
To order university stationery, please contact the individual in the list below who is responsible for ordering on behalf of your unit annually by June 1. If you are unsure to which office your unit would submit a request, or you would like to have an ordering account setup, please contact Adam Katz, email@example.com x1100, in the Office of Marketing and Communications for assistance.
If you are an ordering contact, below is the timeline we send around the first week of May. Dates may change year to year, but the window of time for each step of the process will remain the same.
By mid-May, please review your stationery stock in your office and on the inventory management site. Check with your departments that report to you about their stationery needs for the upcoming budget year.
From June 1-30, your stationery orders must be placed to receive the bulk price. Orders placed after June 30 will incur a higher price.
By mid-August, new stationery should be available for delivery. To release items from your inventory, use the inventory management site to have items delivered to your office. Full cases are stored in the vendor warehouse without charge for one year. After one year, the remainder of your inventory will be delivered to your office for storage to avoid unnecessary fees. Please be sure you have office room to store the remainder of your order at the end of a calendar year.
Instructions for placing an order on the inventory management site are available.